Add New User
USR_ADD
This function allows the administrator to add a user to the database. To add a user to the database, click the Add new user option from the Users drop-down menu. The Add User screen is displayed in the Functionality area of the screen.
The administrator enters data into the following fields:
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User ID– The naming convention used for the identifier of a user must be alphanumeric and cannot contain any spaces.
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Status – The user may be active or disabled.
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Miscellaneous – Any desired miscellaneous text information can be entered for the user.
If all the information is entered correctly, click the Next button. If the user is successfully added to the database, the Add User Confirmation message appears on the screen.
The new user identifier is displayed in the User field of the Omnixx Console Interface screen Functionality area.
Click the OK button and the User Password screen is displayed. This screen allows the system administrator and user to set a password and other parameters for the individual in the database. A description of these parameters are described below.
The administrator enters data into the following fields:
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New Password – This is created by the user and provided to the system administrator to input into the database. These people are the only individuals with access to this password. This field uses an alphanumeric format and is denoted by an * on screen.
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Re-enter New Password – Confirmation of the new password. This field uses an alphanumeric format and each character is denoted by an * on screen.
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Expiration Date – This date is set by the system administrator to establish the length of time the password is valid. A default is available to the administrator and can be activated by clicking the check box located to the left of the Set to Default field. The date is in the format MM/DD/YYYY.
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Challenge Question – For added security, a question may be asked of a user to ensure that the proper individual is logging onto the system. This question is provided by the user and is only known by the system administrator and the user. This field is optional.
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Challenge Response – The answer to the challenge question provided by the user. The answer is only known by the system administrator and the user. This is a mandatory field if a challenge question is entered in the Challenge Question field.
Click the Next button and the Point-of-Contact Information screen is displayed. This function is used to modify a user’s point-of-contact (POC) information. The First Name and Last Name fields are mandatory. Other fields on this screen are not mandatory, but may provide future help for an administrator regarding the user. Note the State field defaults to the first state in the drop-down list.
After entering the user’s POC information, click the Next button to update the user information in the database.
Next, the Select Action User Application screen is displayed. This screen is used by the administrator to select the application(s) to be authorized for the user. The Configuration Parameters menu option also allows specific application configuration parameters to be assigned to the user.
The Select Action User Application screen consists of two sections: Actions and Applications. The administrator is provided with a list of available Actions, and entries for each Application related to the selected user. The administrator may only select one option from each list.
Actions
The Actions feature allows the administrator to authorize or cancel the application to be authorized for the user. It also allows specific application configuration parameters (ACPs) to be assigned to a particular application.
Applications
The administrator selects the Application to apply for a particular user by clicking the radio button located to the left of the application ID field.
The Authorize application option is selected by the administrator and the Omnixx Force Browser is the application of choice. By clicking the Next button, the Assign Certification screen is displayed.
The administrator enters data into the following fields:
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Status – A user is assigned a status by the system administrator. Four options for a user’s status are available: Active, Test, Probation, Disabled and Expired.
Active – User certification for an application is current and up to date.
Test – User certification is used only for testing purposes.
Probation – If user does not pass certification test within specified number of days, access to application will be denied.
Disabled – User is not authorized to run an application.
Expired – User certification for an application is expired and access is denied.
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Date of Last Change – The date of the last change to the application authorization. The date is in the format MM/DD/YYYY.
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Expiration Date – This date can be set by the administrator to limit a user’s access to a particular application. The date is in the format MM/DD/YYYY. However, this date may also be set to Non-expire by deselecting the check box located to the left of the field. This ensures the user has unlimited access to the application.
Once the user application is assigned, click the Next button to return to the Select Action User Application screen. Note the authorization ID field is Yes confirming the assignment of the application. If no further actions are required, the administrator may click Done, then the Next button to continue.
If the administrator selects the Cancel authorization option, the Cancel Authorization Confirmation dialog box is displayed. Click the OK button to confirm the administrator’s intention to cancel an application authorization for a particular user. The Authorization Cancel dialog box is displayed and the administrator clicks the OK button to return to the Select Action User Application screen. Note the authorization ID field is changed to No.
If the administrator decides not to cancel a user’s application authorization, click the Cancel button and the Cancel Confirmation dialog box is displayed. Click the OK button to acknowledge the administrator’s decision not to cancel an application authorization for a particular user. The administrator returns to the Select Action User Application screen.
If the administrator selects the Configuration parameters option, the Select Action User Application Configuration Parameter screen is displayed consisting of two sections: Actions and Parameters. The administrator is provided with a list of available actions, and a list of parameters related to the selected user. The administrator may select only one option from each list.
Actions
The Actions feature allows the administrator to select the action to apply to the user. It also permits specific application configuration parameters (ACPs) to be assigned to a particular user.
Parameters
The administrator selects a Parameter from the list to modify a particular user by clicking the radio button located to the left of the parameter ID field.
The ACPs for a particular user are displayed with the name and default value of each. If no modification to the application configuration parameters are required click Done, then the Next button to continue. The administrator returns to the Select Action User Application screen.
If the administrator selects the Modify Parameter option, click the Next button to display the Modify User Application Configuration Parameter screen.
The ACP for a particular user is displayed with a description of the default value. This default may be overridden by the administrator and a new value entered for the parameter. To override the default, click the Override for User check box and enter the default value in the field.
By clicking the Next button, the administrator returns to the Select Action User ACP screen. If no other parameter modifications are required, the administrator may click Done, then the Next button display the User Certification Summary screen.
The User Certification Summary screen consists of two sections: Actions and Status. The administrator is provided with a list of available actions and current status information related to the selected user. The administrator may select only one option from the Action list.
Actions
The Actions feature allows the administrator to configure the certification for a particular user. The administrator is may select from the following options: Assign, Modify, and Delete.
Status
The Status feature provides an overall view of the certification configuration for a particular user. This section contains the following information: Certification, Status, Last and Expiration dates.
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Certification – The applications the user is certified to access.
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Status – The current certification status of the user: Active, Test, Probation, Disabled or Expired.
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Last – The most recent date the certification was modified for a particular user. The date is in the format MM/DD/YYYY.
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Expiration – The date the certification for a use is no longer valid. The date is in the format MM/DD/YYYY.
If the administrator selects the Assign new certification to user option, the Select Certification screen is displayed.
Once the certification for the user is selected, click the Next button to display the Assign User Certification Status screen. Note: The certification for a particular user is shown in the Omnixx Console Summary Area in the Certification field.
If the user is assigned the Agency Super Administrator (AGY_SUPER) certification, the User Certification Double Password screen is displayed. The administrator that is currently logged in enters his/her user ID and password followed by the user ID and password of a second administrator. Click the Next button and the Assign User Certification Status screen is displayed.
The administrator enters data into the following fields:
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Status – A user is assigned a status by the system administrator. Four options for a user’s status are available: Active, Test, Probation, Disabled and Expired.
Active – User certification for an application is current and up to date.
Test – User certification is used only for testing purposes.
Probation – If user does not pass certification test within specified number of days, access to application will be denied.
Disabled – User is not authorized to run an application.
Expired – User certification for an application is expired and access is denied.
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Date of Last Change – The date of the last change to the application authorization. The date is in the format MM/DD/YYYY.
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Expiration Date – This date can be set by the administrator to limit a user’s access to a particular application. The date is in the format MM/DD/YYYY. However, this date may also be set to Non-expire by deselecting the check box located to the left of the field. This ensures the user has unlimited access to the application.
Once the user certification is assigned, click the Next button to return to the User Certification Summary screen. If no further actions are required, the administrator may click Done, then the Next button to continue.
If the administrator selects the Modify status of current certification option, click the Next button to display the Assign User Certification Status screen. Make any modifications to a user’s certification status and click the Next button to continue. Note: The certification for a particular user is shown in the Omnixx Console Summary area in the Certification field.
If the user is assigned the Agency Super Administrator (AGY_SUPER) certification, the User Certification Double Password screen is displayed. The administrator that is currently logged in enters his/her user ID and password followed by the user ID and password of a second administrator. Click the Next button and the User Certification Status screen is displayed.
The administrator enters data into the following fields:
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Status – A user is assigned a status by the system administrator. Four options for a user’s status are available: Active, Test, Probation, Disabled and Expired.
Active – User certification for an application is current and up to date.
Test – User certification is used only for testing purposes.
Probation – If user does not pass certification test within specified number of days, access to application will be denied.
Disabled – User is not authorized to run an application.
Expired – User certification for an application is expired and access is denied.
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Date of Last Change – The date of the last change to the application authorization. The date is in the format MM/DD/YYYY.
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Expiration Date – This date can be set by the administrator to limit a user’s access to a particular application. The date is in the format MM/DD/YYYY. However, this date may also be set to Non-expire by deselecting the check box located to the left of the field. This ensures the user has unlimited access to the application.
Once changes to the user certification are complete, the administrator clicks the Next button to return to the User Certification Summary screen. If no further actions are required, the administrator may click Done, then the Next button to continue.
The administrator may select the Delete certification from user option and the certification to delete by clicking the radio button located to the left of the certification identifier. Once these selections are made, the administrator clicks the Next button to display the Revoke Certification screen.
If the user is assigned the Agency Super Administrator (AGY_SUPER) certification, the User Certification Double Password screen is displayed. The administrator that is currently logged in enters his/her user ID and password followed by the user ID and password of a second administrator. Click the Next button and the User Certification Status screen is displayed.
The administrator that is currently logged in enters his/her user ID and password followed by the user ID and password of a second administrator. Click the Next button and the Revoke Certification screen is displayed.
This function allows the administrator to delete a certification for the user from the database. This process is considered a critical delete and must have two confirmations prior to the deletion of any data. This procedure ensures that no valuable information is deleted unintentionally. If the administrator’s intention to delete the certification is confirmed both times, the selected certification and all related information will be deleted. The information deleted is not recoverable.
To complete the first step in the deletion process, the administrator types the word REVOKE just as it appears in the Enter Confirmation field. Click the OK button to continue.
If the administrator decides not to revoke the certification from the user during the first step in the deletion process, clicking the Cancel button will display the Cancel Confirmation dialog box. Click the OK button and the administrator returns to the Omnixx Console Main Menu screen. Note: The Certification identifier is still entered in the Certification field.
The second step is another response to a confirmation box. In this box, the word ReVoKe must be typed into the Enter Confirmation field exactly as shown, with every other letter capitalized. Click the OK button to continue.
If the administrator decides not to revoke the certification from the user during the second step in the deletion process, clicking the Cancel button will display the Cancel Confirmation dialog box. Click the OK button and the administrator returns to the Omnixx Console Main Menu screen. Note: The Certification identifier is still entered in the Certification field.
If the deletion is successful, the Delete Certification Confirmation message is displayed. Click the OK button to continue. Note: The certification identifier is deleted from the Certification field in the Omnixx Console Summary area.
By clicking the OK button, the administrator returns to the User Certification Summary screen. If no further actions to the certification summary are required, click Done, then the Next button to continue. Note: The certification just revoked from the user is not listed in the Status section.
By clicking the Next button, the administrator receives an Add User Complete message.
After successfully adding a new user to the database, the administrator clicks the OK button once again and returns to the Omnixx Console User Functions screen.